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Cargo Ship at Sea

The Importance of Customs Clearance in Sea Freight Transportation

Without proper clearance, shipping schedules can fall apart, leading to costly delays and penalties.

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Every shipment must comply with regulations and be supported by the correct documentation. From commercial invoices and packing lists to the Bill of Lading and certificates of origin, missing or inaccurate paperwork can hold a container at the port for days, or even weeks.

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This is where the value of a trusted clearance partner becomes clear. With the right expertise, you can:

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  • Avoid unnecessary costs by ensuring documents are correct the first time.

  • Gain clarity with full visibility into where each fee and charge is allocated.

  • Reduce risks of delay by submitting documents accurately and on time.

  • Optimize costs by applying preferential tariffs and certificates of origin where applicable.

Sea Freight Transport

 

A Crane Lifting a Container

Sea freight remains the most dependable solution for transporting large volumes and reaching global markets. At Menbar Al Ebdaa Trading, we provide tailored sea freight clearance services designed to simplify complexities and ensure a seamless experience.

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Our expert team handles all documentation with precision to prevent delays, while our dedicated support staff promptly resolves any issues—ensuring smooth clearance and secure delivery of your cargo.

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Food Stuff Requirements: 

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  • Health Certificate

  • Product Invoice

  • Packing List

  • Country of Origin

  • Lab Test (if required)

  • Bill of Lading

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Non-Food Stuff Requirements: 

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  • Product Invoice

  • Packing List

  • Country of Origin.

  • Bill of Lading

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OUR CLIENTS

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Authentication to Bayan System

  • Service that allows individuals, companies, or customs clearance offices to register employees/individuals to the Bayan System, or grant authority/code.
    • For Individuals: activate personal ID at Civil Status.
    • For Companies & Establishments: must be registered at Ministry of Manpower.
    • For Customs Clearance Offices: must be registered as a Customs Clearance Officer or Broker, and complete the customs clearing course.
    • Copy of personal ID.
    • Customs Clearance Course Certificate (for Customs Broker).
  • Official from company/office logs into Bayan System as User Administrator under category of “individual user” and fills in required data.
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Food Stuff Clearance

  • Permit Terms:
     
    • Inspection application must be submitted two days before arrival of goods at port.
    • Special conditions apply to goods and country of destination.
    • Veterinary quarantine may refuse exit or order destruction of goods.
    • Release of goods results in issuance of a Medical Certificate.
       
    Required Documents:
     
    • Exit request.
    • Company registration (with activities).
    • Radiation-free certificate (milk & milk products).
    • Halal certification (meat & poultry).
       
    Processing Time:
     
    • Approval within 2 hours during official working hours, 7 days a week.
    • Release of shipment 24/7, within 2 hours of submitting goods for inspection.
    • Foreign invoices/documents must be translated into Arabic (if required).
    • Required invoices/documents must be attached.
    • Detailed list of shipment contents (description, quantity, weight).
    • Must match all other shipping documents (total weight + number of packs).
    • Certificate of Origin for preferential rates.
    • Proves where the food was manufactured/produced.
    • Mandatory for imports if you want lower or zero-rated duties.
    • Proof of origin may be requested during export clearance.
  • Permit Terms:
     
    • Test reports required for each food product.
    • Sample data card for each product (Arabic required for export to Arab countries).
    • If any claim is made regarding the data card, supporting certificates must be attached (e.g., halal, GMO-free).
       
    Required Documents:
     
    • Test report from certified laboratories for each product.
       
    Processing Time:
     
    • Approval within 2 hours during official working hours, 7 days a week.
    • Release of shipment 24/7, within 2 hours of submitting goods for inspection.
       
    Fees:
    • Proof of Ownership: Establishes legal ownership of the goods and the carrier’s liability.
    • Customs Requirement: Original copies are mandatory for clearance and release of cargo.
    • Financial Record: Lists freight charges, ocean freight, and local handling fees.
       
    Issued by a Non-Vessel Operating Common Carrier (NVOCC), the Bill of Lading must be kept for compliance purposes often up to five years. After customs clearance, a Telex Release (electronic version) may be provided to authorize cargo release, but the original BOL remains the foundation.
     
Container Ship

Non Food Stuff Clearance

    • Foreign invoices/documents must be translated into Arabic (if required).
    • Required invoices/documents must be attached.
    • Detailed list of shipment contents (description, quantity, weight).
    • Must match all other shipping documents (total weight + number of packs).
    • Certificate of Origin for preferential rates.
    • Proves where the food was manufactured/produced.
    • Mandatory for imports if you want lower or zero-rated duties.
    • Proof of origin may be requested during export clearance.
    • Proof of Ownership: Establishes legal ownership of the goods and the carrier’s liability.
    • Customs Requirement: Original copies are mandatory for clearance and release of cargo.
    • Financial Record: Lists freight charges, ocean freight, and local handling fees.
       
    • Issued by a Non-Vessel Operating Common Carrier (NVOCC), the Bill of Lading must be kept for compliance purposes often up to five years. After customs clearance, a Telex Release (electronic version) may be provided to authorize cargo release, but the original BOL remains the foundation.

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